How We Conduct Business

NOTE: During the constraints imposed as a result of Coronavirus, the Council may be operating differently in relation to meeting dates, venues and/or being held remotely - see website for latest information.

All Council business is dealt with by the Full Council on a monthly basis instead of utilising a number of Standing Committees.

FULL COUNCIL

The Full Council will normally meet on the second Wednesday of each month in the Conference Room of Urchfont Village Hall. Agendas for these and the planning meetings will be posted on the Parish Notice Boards and Website during the week before each meeting and draft minutes posted similarly a few days after meetings. Occasionally other meetings will be arranged to discuss urgent business.Click 'Meeting Schedule' for dates of meetings.

PLANNING

Planning business will be considered on the same night as the Full Council meeting in accordance with the current Policy - Click UPC Planning Policy and Procedure.

Planning matters will be subject to a separate planning agenda. The Council Chair will chair the meeting with Lead Councillor for Planning conducting planning proceedings.

Click LEAD COUNCILLOR ROLES & TERMS OF REFERENCE (TOR)

NOTE: Roles were reviewed, reassigned and approved at the April 2024 meeting. This is a living document and may change when new councillors are co-opted or when generally reviewed at any point.

TOR were updated at the Full Council meeting in April 2024, these TOR detail the general responsibilities for all Lead Councillor roles and additional responsibilities for specific roles.

The Clerk to the Council remains the Council focal point for interaction with the public and other organisations; he will consult with lead councillors as necessary. However, in future if you have a concern or suggestion about one of the above areas of responsibility you can contact the lead councillor direct if you wish - Click 'Councillors & Officers' for contact details or click the 'Contact Us' page to contact the Clerk by email.

Where necessary working groups / parties will be established with defined working group terms of reference and deadlines to complete a task - click working group terms of reference, these groups may include the co-option of non councillors from the Parish to widen expertise and knowledge available.